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Automated document processing for account statements

A prospect arrives with statements from three custodians, in three layouts. Somebody used to read all of them and type every holding into a spreadsheet before an advisor could build a recommendation.

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Built for a wealth advisory firm. An hour per client became ten minutes.

Step one
Book a call
Bring the document your team rebuilds every cycle.
Step two
Free training hour
Claude set up on each person's own work, on your own systems.
Step three
Audit
A written list of what repeats and what it costs you now.
Step four
Build on your template
Your file, your systems, every figure checked before it reaches a client.
Step five
Hours back, every cycle
Ten hours became twenty minutes. An hour per client became ten.

Portfolio analysis starts as a document problem

Investment portfolio analysis is the part advisors are paid for. Reading the statements first is automated data entry, and it consumes the hour.

Ai for document processing closes that gap, which is why portfolio analysis and document process automation turn out to be the same project.

How the intelligent document automation works

  1. Statements are read where they sit. Any custodian, any layout, scanned or digital.
  2. Every holding is extracted. Name, value, and the account it belongs to.
  3. Holdings are classified into your firm's own asset categories, not a generic list.
  4. Allocations are computed. Current against proposed, with totals reconciled to the statement.
  5. The deck is filled. Your proposal template, your slides, ready for the advisor to review.

What separates this from an intelligent document processing platform

It uses your categories

Firms do not agree on what counts as an alternative or a cash equivalent. An intelligent document processing platform ships with its own list, and yours is the one that has to appear in the proposal.

It reconciles before it writes

Holdings have to sum to the total printed on the statement. When they do not, the run stops instead of producing a tidy but wrong allocation.

It ends in the deck

Most intelligent document processing solutions hand back structured data. The advisor needs a proposal.

Where it runs today

A wealth advisory firm

Statements go in, holdings come out sorted by asset type, and the current and proposed allocations land on the right slides of the firm's own proposal deck. An hour per client became ten minutes.

What you get

What it connects to

Black Diamond, Salesforce, Redtail, PowerPoint, Google Slides, Excel, SharePoint and Dropbox.

Questions

  1. Which custodians?

    Any. Each statement's layout is read on the way in.

  2. What about handwriting or scans?

    Handled, with anything unclear flagged rather than guessed.

  3. Who checks the allocation?

    The advisor, before the meeting.

  4. Does it work for existing client reviews too?

    Yes. The same reading and classification drives review packets.

Book a free Claude 101